How this forest tells you that you need a travel expenses management program

A forest in the autumn. A quiet afternoon. The sun finds its way through the parachute on Earth. One glance tells you everything there is to know.

It does not. All you get from one glance at our image is an impression. Sure, you can say it's a picture of trees, but how many? What types? how old? How much to a hectare? Is she healthy?

We see? With every question I ask about this simple picture, you realize that you know a little less than you think. In the end, you can access the first three words in this publication. It's a forest in autumn.

This is the case with travel expenses. You know it exists because you continue to authorize work travel. You may even know what you spent last year, or about the year so far. But does your business get good value for this spending?

Interrogate data

The only way to answer this with confidence is to interrogate the data and extract the underlying information. This sounds like a complex exercise, no doubt it – if you start from scratch with a pile of receipts and claims expenses with aggregating travel data inside everything else.

That is why the built-in dashboard control system is a lot of modern software is so valuable. The smart developers behind the program that runs your favorite app have set it up to do the hard work for you, and instantly notify you where peaks and sides are in any monitored system. If the absence of staff, you may find that there are a lot of people who do not do this Monday morning for example.

If traveling, you might find that three employees who went on the sales trip to the main customer traveled together but all demanded miles as if they were alone. Unfortunately, this happens. Even if it's not in your business, you may find better ways to get the job done, like doing it without spending a lot on travel. For example, is the cheapest flight from a different airport actually cheaper in real terms, once you take into account the mileage to get to the airport and stay at the hotel overnight due to embarrassing flight times? How much time is wasted on your travel business in the first place? What is the hourly cost of hiring anyone who goes on a business trip in an exaggerated scenario that I have just outlined? Can they spend their time better? In short, is there a better way? Travel and Expense Manager will help you find out.

Claim and pay more accurately

A good travel and expense management program sets the rules, and makes it easier and faster for employees to claim in a timely and accurate manner, making approving expenses simpler and also faster, giving you more time to continue to make money – isn't that what you're working for?

By adopting travel and expense management software, you use the best tools available, enabling you to be more effective by automatically questioning data, and shifting the jewels of information from the impenetrable mass in front of you.

As my father was always prone to say: "You can not see firewood for trees." I think what he meant was that there were so many details it was impossible to get a clear view of what really matters in the scene.

Have another look at our image. Thinking about what I said, doesn't it look a little different now? Will you find – and use – some travel and expenditure management software?